Template
Cost estimate templates
A cost estimate tells a customer roughly what a job will cost before it starts.
Download the template
Download everything
Blank and worked example, in Word and PDF, in one ZIP file (431 KB).
How to use it
- Download the Word or PDF version and save a master copy.
- Add your details, the customer's details, an estimate number, the date and how long it stays valid.
- List each task or material with quantity, unit price and estimated cost.
- Add the totals, with a contingency line if you want to allow for the unexpected.
- Say what is and is not included, then ask the customer to sign and date to accept.
About this template
This free template has details for both sides, an estimate number, date and validity date, a table of tasks and materials with quantity, unit price and estimated cost, space for a contingency, a totals block, an assumptions and exclusions box, and a line for the customer to accept. It suits builders, decorators, designers, event planners and freelancers. Download it as Word to complete on screen or as a PDF to print. A worked example for a fictional decorating job shows how a finished estimate reads.
Questions
Is an estimate a fixed price?
Not necessarily. An estimate is your best guess, and the final cost can differ. Say clearly what could change it, and agree with your customer how changes will be handled.
What is the contingency line for?
It lets you add an allowance for costs you cannot foresee. It is optional, and you can delete it if you do not use one.
What is the difference between an estimate and an invoice?
An estimate says what a job is expected to cost. An invoice asks for payment once work is done. Use our invoice template when you are ready to bill.
Should I mention VAT?
Only if it applies to your business. The VAT line is a label for your own totals. Check HMRC guidance if you are unsure.
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